Secure, Scalable, and Built for Mission Critical Impact

Procurement, Reimagined.

AI-Led Excellence from PR to Award

Digitize every step, cut costs, and take control with a purpose-built, AI-powered platform that simplifies RFP management, enables itemized bidding, and strengthens supplier relationships.
Happy Customer
Secure, Scalable, and Built for Mission Critical Impact

Procurement, Reimagined. AI-Led Excellence from PR to Award

Digitize every step, cut costs, and take control with a purpose-built, AI-powered platform that simplifies RFP management, enables itemized bidding, and strengthens supplier relationships.
Happy Customer
Customer Reviews

Trusted By 1,000+ Buyers from Enterprises Around the Globe

Operations with cuttung-edge

Make your company's future more promising with us

Trusted. Recognized. Proven Security

Procurement doesn’t have to be complex

x
ROI
Maximize cost savings and efficiency with AI-powered procurement automation.
K+
RFQs Processed Annually
Speed up sourcing and strengthen vendor partnerships at scale.
$K
Average Savings per Customer
Unlock significant savings with smarter supplier management and insights.

RFx Management

Issue and manage RFPs, RFQs, and RFIs from one intuitive dashboard.
Define roles: Managers, Reviewers, Approvers, Evaluators
Draft and publish RFx based on approved purchase requisitions
Enable collaborative evaluations and scoring with audit trails

Itemized Bidding

Create real time, line by line auctions that drive competitive tension and maximum savings.
Real time bidding with automatic bid floor enforcement
Lock specs on publish to preserve fairness—and prevent post bid edits

Supplier Management

Maintain and engage with your qualified supplier lists—without ever leaving SharePoint.
Identify, invite, and pre qualify suppliers (even import registrants from external systems)
Centralized Q&A tab with masked public/private responses for fairness
Track intent, participation, and proposal progress in real time
Enforce multi factor authentication and branded, secure supplier portal

Purchase Requisition Management

Streamline approvals with multi level workflows and clear visibility at every step.
Launch multi-level PR approvals

RFx Management

Issue and manage RFPs, RFQs, and RFIs from one intuitive dashboard.
Define roles: Managers, Reviewers, Approvers, Evaluators
Draft and publish RFx based on approved purchase requisitions
Enable collaborative evaluations and scoring with audit trails

Itemized Bidding

Create real time, line by line auctions that drive competitive tension and maximum savings.
Real time bidding with automatic bid floor enforcement
Lock specs on publish to preserve fairness—and prevent post bid edits

Supplier Management

Maintain and engage with your qualified supplier lists—without ever leaving SharePoint.
Identify, invite, and pre qualify suppliers (even import registrants from external systems)
Centralized Q&A tab with masked public/private responses for fairness
Track intent, participation, and proposal progress in real time
Enforce multi factor authentication and branded, secure supplier portal

Purchase Requisition Management

Streamline approvals with multi level workflows and clear visibility at every step.
Launch multi-level PR approvals
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Driving innovation and efficiency

AI-Powered Features for Smarter Procurement

Streamline your procurement process to cut down on manual work and errors, enabling faster, data-driven decisions. This keeps you competitive by improving supplier selection and reducing procurement costs.
Automated Description Generation
Automated Description Generation
Let AI do the heavy lifting. ProcureKey automatically generates clear, structured bid instructions, ensuring consistent communication while reducing manual effort and document errors.
Make confident, data-driven decisions. Our AI analyzes supplier proposals against your requirements and provides objective recommendations — helping you identify the best-fit suppliers faster.
Smart Supplier Suggestions
Find the right suppliers effortlessly. ProcureKey’s AI suggests vendors based on qualifications, historical performance, and relevance — ensuring you always engage the most competitive and capable partners.
Step-by-step transparency and control

See How ProcureKey Works

Step-by-step transparency and control

See How ProcureKey Works

Built on SharePoint for Enterprise-Grade Security

ProcureKey is built on SharePoint, inheriting its enterprise-grade security framework to safeguard your procurement processes. With SharePoint's robust security features, we ensure that your data remains protected while streamlining your workflow., ProcureKey offers:
Integrations

Integrates Seamlessly with Your Existing Tools

Easily integrate ProcureKey with your existing systems across the entire procurement cycle—from user access, inventory, and supplier management to ERP, finance, purchase orders, contracts, reporting, and team collaboration.
It's not just about features

Getting Started is Quick & Easy with ProcureKey

Onboard & Set Up
Ready in just a few days. (M365 login, basic setup)
Start Sourcing
Begin within the 1st week. (Create bids, publish RFQs)
Scale & Customize
Grow at your own pace. (Add teams, refine workflows)
Always stay ahead. (New features, performance updates)
50000+
Downloads On Microsoft Appsource
20+
Years Of Procurement Expertise
150+
Clients Across The Globe

Why ProcureKey?

ProcureKey is built to make procurement faster, smarter, and more secure. With native Microsoft 365 integration, AI-driven automation, and rapid deployment, we simplify complex procurement workflows without compromising control or compliance. Start seeing value from day one.
Built on Microsoft 365
Go live in just 3 hours.
AI-powered procurement
Enterprise-Grade Security

Our Event Presence

Industry-Specific Use Cases

Transforming Sourcing Across Industries

Manage bids for subcontractors, materials, and equipment with ease.
Efficiently source equipment and services for oil, gas, and renewable energy projects.
Streamline raw material procurement and optimize supplier relationships.
Optimize procurement of medical supplies and equipment.
Treamline sourcing for network infrastructure and services.
Efficiently source equipment and services for oil, gas, and renewable energy projects.
Optimize transportation and warehousing procurement.
Optimize procurement for inventory, supplies, and store operations.

Ready to Simplify Procurement?

Whether you're a lean team or an enterprise, ProcureKey gets you from need to decision—faster.
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Core Features Overview

Standardized RFP Creation

RFP creation from scratch or from an existing Purchase Requisition
Auto-sending of invitation emails to suppliers
Standardized RFP Creation

RFP Approval and Management

Customizable approval rules and flows
Seamless multitier RFP approval
Easily resubmission of rejected RFPs without starting over
RFP Approval and Management

Evaluation and Award

Customizable evaluation criteria
Evaluators give feedback Award supplier based on evaluation score

Supplier Portal

Centralized platform for invitations, announcements, and chats
The portal does not store any data; it only displays invited RFx information.
User-friendly portal with easy log in and access
Analytics dashboard with past and present RFx data
Supplier Portal

Data Tracking and Dashboards

Real-time insights into performance,
Aubmissions, & Approvals
Activity Logs for end-to-end tracking
Generate comprehensive reports
Easy export to Excel and PDF

Reverse Auction

Receiving quotes from suppliers against several items
Weightage/ranking based award
Real-time competition encourages better pricing and supplier engagement.
Notifications to suppliers for bid extension, announcements etc.
Reverse Auction
$K+
Saving by Customers Annually
%
Support Queries Resolved in 24 Hrs
%
Improved Vendor Pricing
%
Customer Satisfaction
X
Increase in RFQ Response Rate
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The Sourcing Tools You Need, Where You Need Them

Smarter Procurement Strats With Automation

ProcureKey

One place for all your bids, files, and progress.

Keep vendors in the loop, effortlessly.

Analyse & Evaluate proposal with AI.

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Backed By Beyond Key's Recognition

E-Procurement leader with top-tier data security

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Transforming Sourcing Across Industries

Works With Your Microsoft Ecosystem, Integrating With

SharePoint
Teams
Power BI
Outlook
Excel
Azure AD
MS Project
Power Automate
Dynamics 365
Microsoft Dynamics 365
Chat with Us

Want to see ProcureKey in action? It’s easy.

    99% User Satisfaction
    2X Faster Decisions
    90% Customer Retention
    9/10 Users Recommend BMS
    99% User Satisfaction
    2X Faster Decisions
    90% Customer Retention
    9/10 Users Recommend BMS
    knowledge capsule

    Smart Sourcing Insights