Technical And Commercial Bids. Evaluated Separately
ProcureKey is an AI-powered eSourcing software that helps teams run sealed, multi-envelope bidding with technical and commercial bids handled separately, supported by a complete audit trail.
The right way to run a structured RFx
Keep technical and commercial bids in separate envelopes. Review technical proposals first, shortlist suppliers as needed, and open commercial bids only after approval.
Built for Every Role in the Sourcing Process
CPO / VP, Procurement
- Clear governance and full visibility
- Full audit trail from RFQ creation to award.
- Approval steps at all stages.
- Downloadable reports for the board and compliance review.
- Technical and commercial bids were kept separate by design.
Category Manager, Sourcing Lead
- Run complex tenders with less manual labor.
- Multi-envelope and itemized bidding in one workflow.
- Structured Q&A and announcement tools for each RFQ.
- Following the technical examination, compare commercial offers side by side.
- AI support to identify missing details faster
Head of IT
- There is no extra system to set up or administer.
- Works with your existing Microsoft 365 tenant.
- Sign-in with Microsoft Entra ID.
- Data stays in SharePoint, with no third-party hosting
- Fits your current IT and security policies.
Evaluation Committee Member
- Review bids without price pressure
- Access only to assigned RFQs and rounds.
- Commercial bids are sealed during technical review.
- Include feedback and supporting documentation for every proposal.
- Simple portal-based workflow that does not require back-and-forth coordination.
Every stage of the multi-envelope process
Set Up Your RFx Before Suppliers Are Invited
- Assign evaluation team with role-based access per member
- Attach technical and commercial documents separately
- Manager approval enforced before the RFx goes live
Every RFQ Gets Approved Before It Goes Live
- Set up one approver or a chain whatever your process needs.
- Every approval is recorded with the time and name of who approved it.
- Invite Supplier via Link or directly upload Excel Sheet.
Let Supplier Onboard Themselves
- Registration with category and qualification tagging
- Intent confirmation before submission window opens
- Q&A and announcements through a structured supplier portal
Committee-led evaluation with independent scoring per evaluator
- Independent scoring per evaluator: Acceptable or Rejected
- AI surfaces specification gaps — evaluators retain final call
- Manager closes evaluation at round or RFQ level
Multiple technical rounds. Only qualified suppliers proceed.
- Shortlist after Round 1 before initiating Round 2
- Rejected suppliers tracked separately with full status history
- Each round’s unsealing controlled by BOC with approval
Commercial proposals open only after technical clearance
- Initiated only after technical evaluation is complete
- BOC unseals commercial proposals with approval
- Award one or multiple suppliers with documented rationale
Award with complete governance. Every decision is documented.
- Full evaluation and round history retained against the award
- Downloadable RFQ-level report for compliance and management
- Award notification sent to all participating suppliers
AI that assists the committee. Not Replaces it.
Smarter Evaluation
Automatically spots gaps and missing details in supplier proposals, so your evaluators know exactly where to look. Your team makes every final decision.
Better Supplier Suggestions
AI recommends the right suppliers from your database based on category and qualifications, cutting the time spent on manual supplier selection.
Automated Bid Description Generation
Generate structured bid descriptions from your specifications. Consistent documentation across every RFQ without starting from scratch.
Industries where multi-envelope governance is non-negotiable
Manufacturing and Industrial
Frequent RFQs for components and services where technical and commercial separation is a procurement standard.
Construction and Infrastructure
BOQ-based itemized bidding with multi-stage evaluation and subcontractor sourcing.
Energy and Utilities
High-value tenders with regulatory requirements and mandatory audit trails.
Healthcare
Compliance-heavy procurement with vendor qualification and accreditation-grade audit standards.
Ready to Run Your First Structured Multi-Envelope Bidding?
See how ProcureKey’s Multi-Envelop bidding brings structure, control, and compliance to every sourcing event — from RFX setup to final award.
