Source Freight Carriers. Faster. Smarter. Without the Spreadsheets.

ProcureKey digitizes your entire logistics sourcing lifecycle from PR through RFx events, itemized carrier bidding, and live eAuctions inside a single intuitive platform. Built on Microsoft 365.

Book a Free Demo
See the Workflow
THE LOGISTICS SOURCING PROBLEM

Your Freight Team Is Running Sourcing on Email. Your Competitors Aren't.

Transportation procurement is uniquely complex. There are hundreds of lanes, multi-modal modes, shifting carrier capacity, and compliance requirements. Managing it over email and Excel doesn't just slow you down. It costs you.
01 No Structured RFQ Process
Carrier bids arrive in different formats, at different times, through different channels. Fair comparison is nearly impossible without a sourcing event tool built for freight.
02 Lump-Sum Quotes Hide Real Cost
When carriers quote a single number, you can't see fuel surcharges, tolls, or loading charges. Itemized bidding changes this; line by line, carrier by carrier.
03 Negotiations Are Slow & One-Sided
Email negotiations give incumbent carriers time to anchor prices. A live eAuction flips the dynamic with real-time competition drives prices down 18–25% in hours.
HOW WE SUPPORT LOGISTICS SOURCING

One Seamless Journey from PR to Award.

PURCHASE REQUISITION — Where Every Sourcing Event Starts

ProcureKey automates the entire flow, from requisition creation to multilevel review to automatic conversion into an RFx event. Every freight requirement is tracked, visible, and always moving forward.
Structured PR forms tailored to logistics and transportation spend categories
Multilevel approval routing configured by spend threshold, freight type, or requester
Real-time status visibility for requisitioners and all approvers across the hierarchy
One-click automatic conversion from approved PR to a live RFx sourcing event
Full audit trail from initial requirement through to final award decision

RFx MANAGEMENT — Structured Carrier Sourcing Events

Replace ad-hoc email threads with structured, competitive RFX/tender events. ProcureKey's AI RFP Generator builds your freight RFx from templates. Carriers respond through a clean, guided digital portal. You compare bids transparently.
AI-powered RFP generator - build logistics RFQs in minutes
RFI, RFQ, RFP and tender formats covering all freight sourcing scenarios
Multi-lane, multi-mode event structure for road, rail, air, sea, and 3PL
Sealed bidding with automated carrier reminders to maximize participation rates
Weighted scoring engine to evaluate bids across price, transit time, and service
Complete event audit trail for compliance reporting

ITEMIZED BIDDING — Get line-by-line comparison across suppliers

Lump-sum carrier quotes hide the real cost of logistics. Itemized bidding asks carriers to break down each quote by lane, load type, fuel surcharge, detention, and additional charges. Negotiate specific line items without renegotiating everything.
Define custom line items: base rate, fuel surcharge, toll, loading / unloading, waiting charges
Supplier-facing portal with guided, line-item response form for carriers
Automatic total-cost roll-up including taxes, discounts, and all additional surcharges
Side-by-side item-level comparison across carrier responses in a single view
Query specific line items with suppliers and track all revisions transparently
Export itemized comparisons for stakeholder review, approval, and audit documentation

eAUCTION MANAGEMENT — Live Carrier Bidding. Real Savings.

Stop letting negotiations drag on for weeks over email. Create a competitive live event; carriers see their rank and update bids in real time.
Reverse auctions for freight rate sourcing — real-time competition drives prices down
Live rank visibility for all carriers with auto-extend rules to ensure fair bidding
Auction formats: reverse, forward, Japanese drop, multi-round, multi-attribute
Live monitoring dashboard with bid trends, participation data, and savings analytics
100% bidding transparency — full event log for every action, bid, and decision
Forward auction format for selling surplus capacity, assets, or returned inventory

SUPPLIER MANAGEMENT — Your Carrier Network. Centralized.

ProcureKey's intelligent and centralized hub for onboarding freight carriers, tracking compliance documents, managing performance history, and inviting the right suppliers into every sourcing event without duplicating data or effort.
Self-service carrier onboarding portal — documents, certifications, registrations uploaded by suppliers
Automated qualification criteria: insurance, permits, compliance status, risk scoring
Performance scorecards built automatically from historical sourcing event data
One-click carrier invitation directly into live RFx events or eAuctions
Supplier portal shows only invited RFx data — your supplier database stays in your tenant
Role-based access controls with enterprise-grade Microsoft 365 / Azure AD security
THE WORKFLOW

PR to Award — Every Step Digitized

ProcureKey's scope is intentionally focused: we own the sourcing process completely from the first purchase requisition to the final award decision — and integrate cleanly with your ERP, contract, and finance systems for everything else.
Purchase Requisition
Freight requirement enters as a structured PR. Multilevel approvals route automatically by spend threshold or freight category. One-click conversion to RFx event when approved.
RFx Event
AI generates your freight RFQ in minutes. Carriers are invited from your pre-qualified pool. Sealed bids, structured response forms, and full event visibility.
Itemized Bidding
Carriers respond with line-by-line quotes. You see base rates, surcharges, and extras side-by-side. Query and revise specific items with individual carriers.
eAuction
Launch a live competitive event. Carriers see their rank and revise bids in real time. 15+ auction formats available. Negotiation that takes weeks on email takes hours here.
Supplier Evaluation
Score carriers on price, performance history, compliance status, and capacity. Weighted rubrics, AI-backed insights, and full decision documentation.
Award
Single or split award to selected carriers. Full decision audit trail. Connects to your ERP or PO system for downstream execution.
Integrations

Integrates with your existing stack

API-ready for custom integrations. No vendor lock-in. Works alongside your ERP, not instead of it.

SAP

Oracle

Dynamics 365

workday-logo

Workday

serviceNow

ServiceNow

Power BI

Outlook

Teams

SharePoint

LOGISTICS USE CASES

Sourcing in Logistics — Every Scenario Covered.

Whether you're running annual freight tenders or urgent spot RFQs, ProcureKey's PR-to-Award workflow adapts to how logistics teams actually source — across all transport modes and procurement categories.
ANNUAL TENDERING
Strategic Lane Contracting
Run structured annual or quarterly RFQ events across your full freight network. Use eAuctions to drive down lane rates competitively. Itemized bidding ensures you understand exactly what you're committing to — before award.
SPOT SOURCING
Urgent Freight RFQs
Convert a PR to a live RFQ in minutes. Invite carriers from your pre-qualified supplier pool. Get structured bids quickly and make compliant, auditable award decisions — even under time pressure.
3PL & LSP SELECTION
Third-Party Logistics Evaluation
Run RFP events for 3PL partners combining commercial bids with technical capability scoring. Use itemized bidding to evaluate warehousing, fulfilment, and value-added service costs separately. Award with confidence.
MULTIMODAL SOURCING
Road, Rail & Air Sourcing
Source FTL, LTL, rail, and air freight in parallel events or within the same RFQ. Compare across modes with itemized cost breakdowns. Make modal-shift decisions backed by data, not assumptions.
CARRIER PRE-QUALIFICATION
Supplier Qualification Events
Use RFI events and ProcureKey's Supplier Management module to build and maintain a pre-qualified carrier pool. Automate document collection, compliance checks, and performance tracking before carriers ever enter a sourcing event.
EAUCTION FORMATS
Reverse Auction for Freight
Run live reverse auctions for your highest-spend freight lanes. Carriers compete in real time. ProcureKey supports 15+ formats including Japanese drop, multi-round envelopes, and multi-attribute auctions for complex logistics decisions.
30%
Average savings on freight spend for Procurekey customers
Source: ProcureKey platform data
75%
Faster negotiation cycles vs. email- based logistics sourcing
Source: Procurekey Auction module
10X
More carriers managed simultaneously through supplier management
Source: ProcureKey platform data
100%
Bidding transparency with complete audit trail on every award
Source: ProcureKey Auction
Customer stories

Hear from sourcing teams like yours

Charlton Prince Client - ProcureKey
Charlton W.
MJH Life Sciences
Saved $90,000 This Year – Exceeded Expectations
The system exceeded my expectations. I've worked with several procurement systems, and while functional, many were clunky. This one stands out by being much more intuitive, saving us $90,000 this year alone by streamlining vendor interactions. You were upfront and honest from the beginning, addressing any concerns we had. Our experience has been great, and we're excited to continue working together.
★★★★★
Jovian Lewis - Client Beyond Key
Jovian Lewis
Chief Operating Officer
I like to think of BMS as Suppliers at my Finger-tips
The BMS is like a “one-stop shop” for improving processes and making complex issues with your suppliers easy. My overall experience with the BMS has been spectacular. It automates and streamlines the manual process of creating and submitting quotations/proposals and driving our company forward. BMS allows me to Communicate directly with my suppliers to ensure that our products are of the highest standard and quality, and everything is done in a timely and informative manner. You must have heard that “Time is Money”.
★★★★★
Jacob Wilkens Client - ProcureKey
Jacob Wilkens
Business and Project Development Manager, Gigajoule Group
The BMS is very easy to understand and use.
It is an easy platform, that is editable, but at the same time fixed during the Tender process so as to keep the tender process fair. It makes communicating and record keeping easy to do and tracking the process very easy. It is not a complicated platform, but still protects the integrity of the tender process and protects the bidder and the requester both at the same time to not see information before due dates. It is a very useful tool for increasing productivity, as it frees up resources as the managing and evaluating process through the BMS is much easier and user-friendly.
★★★★★
START YOUR 7-DAY FREE TRIAL

Stop Sourcing Freight the Hard Way.

ProcureKey's logistics sourcing platform deploys in days — not months — on your Microsoft 365 environment. Run your first structured RFQ, itemized bid event, or live eAuction within a week.
Book a Free Demo
Start Free 7-Day Trial
Download The Complete PDF

    This will close in 0 seconds

    Watch Webinar


      This will close in 0 seconds

      Book a meeting at CPO Summit

      This will close in 0 seconds

      This will close in 0 seconds