Senior-Living-Sourcing

How a Multi-Site Senior Living Operator Improved Compliance and Reduced Sourcing Inefficiencies

A leading U.S.-based senior living multi-site operator managing 20+ communities transformed fragmented, email-driven sourcing from PR-to-Award into a standardized, auditable enterprise process without disrupting local operations.

Client Overview

The Challenge

Decentralized sourcing across communities
RFQs managed through emails, PDFs, and Excel
No standardized templates or pricing comparison
Limited audit trails and compliance visibility
Inconsistent pricing and missed volume leverage

The Solution

Centralized RFQs and RFPs across all communities
Standardized templates with itemized supplier bidding
Multi-round negotiations and BAFO support
Approval workflows with audit-ready documentation
AI-assisted bid evaluation for objective comparisons

Business Impact

8–15% reduction in per-unit costs
RFQs awarded in days instead of weeks
Improved compliance and audit readiness
Real-time visibility into audits trails and supplier performance
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